As part of our ongoing growth, we’re building a new team and looking for an Administrative Coordinator to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :
- Receive, filter, and assign calls, mail, and email correspondence;
- Assign service calls to technicians and provide them with administrative support, and schedule customer visits;
- Open projects in our internal software;
- Prepare all documentation required for the realization of the project and monitor project progress;
- Follow up on purchase orders, payments, and coordinate service and inspection contracts;
- Order material for technicians, track material reception, and manage office supplies;
- Prepare technician schedules, coordinate repair projects, and set up service agreements;
- Prepare and issue invoices, purchase orders, and match packing slips;
- Oversee timesheets and ensure timely processing of reports and monthly invoices;
- Provide updates on project status and assist with deficiency quote follow-ups and part-only sales processing;
- Evaluate project completion and financial performance.
