We are looking for an Administrative Assistant to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :
- Receive, filter and assign calls, mail and email correspondence;
- Answer service calls and requests from customers;
- Assign service calls to the appropriate technician and provide them administrative support when required;
- Complete tender forms;
- Open projects in our internal software;
- Prepare all documentation required for the realization of the project;
- Follow-up with customers for POs and payments;
- Issue and match purchase orders, packing slips and invoices;
- Manage timesheets;
- Prepare monthly invoicing;
- Ensure reports and monthly invoices are processed in a timely manner;
- Maintain and manage office supplies.
